Katulong sa Pangangasiwa ng Pangangasiwa

Mahahalagang Tungkulin at Responsibilidad

• Welcome and direct visitors and clients for President and Executive Director.
• Answer and screen telephone calls as needed in a professional and timely manner; take accurate messages with a high degree of professionalism and courtesy; arrange conference calls
• Review and respond to daily internal/external mail, email, and overnight packages; send and receive faxes as directed 
• Scan and upload documents to organization drive
• Proactively establish and maintain a highly organized filing system both physical and digitally; file correspondence and other records in a timely manner
• Assist with the initial review of complex bids, proposals, and contracts
• Assist with updating and maintaining insurance contracts, Certificate of Insurance, and Port permits yearly
• Assist the President and Executive Director to coordinate, calendar, and schedule appointments, ensuring all parties are informed of and kept abreast of schedule awareness
• Respond to and resolve inquiries from administrators
• Demonstrate a high level of professionalism in dealing with confidential and sensitive issues
• Perform clerical and administrative tasks including drafting letters, memos, invoices, emails, reports, and other documents to present to Board and senior staff; prepare written summaries of data when needed
• Attend meetings and other functions as needed. Schedule and attend meetings on behalf of executives as requested, taking notes and recording minutes
• Receive incoming communication or memos on behalf of senior staff, review contents, determine importance, and summarize and/or distribute contents to appropriate staff as directed 
• Perform additional duties as assigned by President or Executive Director

On-Site Duties:

• Maintain office supplies and coordinates maintenance of office equipment as needed by the President and Executive onsite conventions
• Coordinate packing of Admin files and materials for move on-site
• Set up on-site Admin office and coordinate breakdown/repacking on the last day of each show
• Assist with managing  on-site Admin office
• Assist with on-site operational functions as directed by President and Executive Director 
• Perform additional duties as assigned by President or Executive Director

Mga Kwalipikasyon

• Malakas na kasanayan sa organisasyon at prayoridad
• Kakayahang magtrabaho nang nakapag iisa at magkatuwang na may minimal na pangangasiwa, at kakayahang malutas ang problema sa mga kumplikadong sitwasyon
• Kakayahang mapanatili ang isang positibo at propesyonal na pag uugali pati na rin ang pagpapakita ng kredibilidad, integridad, at pagiging kompidensyal
• Excellent verbal and written communication skills. 
• Napakahusay na mga kasanayan sa interpersonal at serbisyo sa customer
• Proficient in Microsoft Office Suite or related software with the ability to learn new or updated software
• Napakahusay na kasanayan sa organisasyon at pansin sa detalye
• Pangunahing pag unawa sa mga pamamaraan at sistema ng kleriko tulad ng pag record at pag file
• Three to five years of experience in an administrative role.
• High school diploma required; Bachelor’s degree in Business Administration or related field preferred
• At least four years of related experience required
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to function well in a fast-paced and at times stressful environment and follow directions, policies, and procedures
• Extensive knowledge of office administration, clerical procedures, and recordkeeping systems

Mga kondisyon sa pagtatrabaho

• Propesyonal na kapaligiran ng opisina
• Regular na gumagamit ng mga standard na kagamitan sa opisina 
• Standard na iskedyul ng trabaho (Lunes Biyernes mula 9am hanggang 5:30pm)
• Dapat ay magagamit sa gabi ng trabaho, pista opisyal, at katapusan ng linggo kung kinakailangan
• Maaaring kailanganin ang magdamag na pananatili sa panahon ng mga kaganapan
• Mga masikip na kondisyon (parehong sa loob o labas ng mga puwang ng kaganapan)
• Direktang (harap harap) customer at vendor contact
• Maaaring kailanganin na magtrabaho sa labas na may kaunti o walang lilim at mainit na temperatura

Mga kinakailangan sa katawan

• Ang posisyon na ito ay nangangailangan ng malapit na visual acuity upang maisagawa ang isang aktibidad tulad ng paghahanda at pagsusuri ng data at mga numero, transcribing; pagtingin sa isang computer terminal; at malawak na pagbasa
• Paminsan minsan iangat o ilipat hanggang sa 25 pounds unassisted at yumuko o tumayo kung kinakailangan.
• Madalas na pag upo, paglalakad, at pagtayo nang matagal
• Tumayo nang matagal (8-10+)
• Maglakad ng malawak na distansya (hanggang sa ilang milya araw araw)
• Magsagawa ng mga paulit ulit na gawain na may kaunting pahinga

Saklaw ng Suweldo

$23.00 – $25.00 per hour