应收账款办事员

基本职责和责任

In-Office Responsibilities

• Create invoices in accounting system  for SDCC events based on information listed in outside systems
• Work and communicate with revenue generating departments on invoicing and payment status of outstanding invoices
• Assist Exhibits team with high-volume and complex billing, as well as payment matters related to convention Exhibits receivables
• Prepare bank deposits based on approval from Assistant Director of Finance
• Process and enter checks batches into the accounting system and ensure the accuracy of the information inputted.
• Research vendor deposit, invoicing, and payment discrepancies through the General Ledger
• Coordinate with Accounts Payable staff on refund check payments for vendors and exhibitors
• Organize and file invoices with supporting documentation. File check batches, cash, and credit card payments with reports for later review and audit
• Organize deposit process with all departments for any  future SDCC events
• Work with Accounting management to review the A/R aging report in preparation for the monthly board meetings and month end closing.
• Assist department Equipment Manager in creating a supply and inventory checklist for upcoming conventions
• Assist department Equipment Manager with inventory and packing  supplies and equipment for Accounting Department to use onsite during the conventions
• Other duties as assigned

On-Site Convention Responsibilities

• Setup and tear down of on-site point of sale terminals
• Assist with supervision of on-site temporary cashier employees
• Assist with managing on-site convention cash handling
• Assist with managing on-site convention Accounting equipment (Examples: Point of Sale Registers, Cash Drawers)
• Other Duties as assigned
• Assist with setting up and managing cashier stations throughout the convention center during shows

资格

• Knowledge of general accounting principles including General Ledger analysis
• Familiarity with accounting and financial software programs; Netsuite and Square preferred.
• Knowledge of 10-key and basic computer functions
• Excellent communications and problem-solving skills
• Ability to create, identify, and understand invoices
• Ability to troubleshoot and work through tasks without constant guidance
• 很强的组织能力和优先排序能力
• 能够在最少监督下独立工作和协作，并能在复杂情况下解决问题
• 能够保持积极和专业的风度，并表现出可信、正直和保密性
• 出色的人际关系和客户服务技能，能够迅速、专业地回应客户的需求和要求，尤其是在困难和/或压力较大的互动过程中。
• Proficient in Microsoft Office Suite or related software with the ability to learn new or updated software.
• Ability to work under pressure in a fast-paced environment
• Excellent attention to detail.
• Ability to work within a diverse team, accept differing points of view and feedback, contributing to a cohesive, supportive, and positive team
• 有说服力的演讲、小组发言和参加会议的能力

工作条件

• 专业的办公环境
• 日常使用标准办公设备
• 标准工作日程（周一至周五，上午 9:00 至下午 5:30）
• 必须能够根据需要在晚上、节假日和周末工作
• 活动期间可能需要留宿
• 拥挤情况（活动场所内部或外部）
• 直接（面对面）接触客户和供应商
• May be required to work outside with little or no shade and warm

物理要求

• 该职位要求具备近距离视觉敏锐度，以便开展准备和分析数据和数字、誊写、查看计算机终端以及广泛阅读等活动。
• 偶尔在无人协助的情况下举起或移动重达 25 磅的物品，必要时弯腰或站立。 
• 经常久坐、久走和久站
• 偶尔长时间站立（8-10 分钟以上）
• 长距离步行（每天多达数英里）
• 执行重复性任务，很少有休息时间

薪资范围

$20-$23 per hour