Accounts Receivable Clerk

Essential Duties and Responsibilities

In-Office Responsibilities

• Create invoices in accounting system  for SDCC events based on information listed in outside systems
• Work and communicate with revenue generating departments on invoicing and payment status of outstanding invoices
• Assist Exhibits team with high-volume and complex billing, as well as payment matters related to convention Exhibits receivables
• Prepare bank deposits based on approval from Assistant Director of Finance
• Process and enter checks batches into the accounting system and ensure the accuracy of the information inputted.
• Research vendor deposit, invoicing, and payment discrepancies through the General Ledger
• Coordinate with Accounts Payable staff on refund check payments for vendors and exhibitors
• Organize and file invoices with supporting documentation. File check batches, cash, and credit card payments with reports for later review and audit
• Organize deposit process with all departments for any  future SDCC events
• Work with Accounting management to review the A/R aging report in preparation for the monthly board meetings and month end closing.
• Assist department Equipment Manager in creating a supply and inventory checklist for upcoming conventions
• Assist department Equipment Manager with inventory and packing  supplies and equipment for Accounting Department to use onsite during the conventions
• Other duties as assigned

On-Site Convention Responsibilities

• Setup and tear down of on-site point of sale terminals
• Assist with supervision of on-site temporary cashier employees
• Assist with managing on-site convention cash handling
• Assist with managing on-site convention Accounting equipment (Examples: Point of Sale Registers, Cash Drawers)
• Other Duties as assigned
• Assist with setting up and managing cashier stations throughout the convention center during shows

Qualifications

• Knowledge of general accounting principles including General Ledger analysis
• Familiarity with accounting and financial software programs; Netsuite and Square preferred.
• Knowledge of 10-key and basic computer functions
• Excellent communications and problem-solving skills
• Ability to create, identify, and understand invoices
• Ability to troubleshoot and work through tasks without constant guidance
• Strong organizational and prioritization skills
• Ability to work independently and collaboratively with minimal supervision, and ability to problem-solve in complex situations
• Ability to maintain a positive and professional demeanor as well as demonstrate credibility, integrity, and confidentiality
• Excellent interpersonal and customer service skills, ability to respond to customer needs and requests promptly and professionally, especially during difficult and/or high-stress interactions.
• Proficient in Microsoft Office Suite or related software with the ability to learn new or updated software.
• Ability to work under pressure in a fast-paced environment
• Excellent attention to detail.
• Ability to work within a diverse team, accept differing points of view and feedback, contributing to a cohesive, supportive, and positive team
• Ability to speak persuasively, give group presentations, and participate in meetings

Working conditions

• Professional office environment
• Routinely uses standard office equipment
• Standard work schedule (Monday-Friday from 9am to 5:30pm)
• Must be available to work evenings, holidays, and weekends as needed
• Overnight stay may be required during events
• Crowded conditions (both inside or outside event spaces)
• Direct (face-to face) customer and vendor contact
• May be required to work outside with little or no shade and warm

Physical requirements

• This position requires close visual acuity to perform an activity such as preparing and analyzing data and figures, transcribing, viewing a computer terminal, and extensive reading
• Occasionally lift or move up to 25 pounds unassisted and bend or stand as necessary. 
• Frequent sitting, walking, and standing for long periods
• Occasionally stand for extended periods of time (8-10+)
• Walk extensive distances (up to several miles daily)
• Perform repetitive tasks with few breaks

Salary Range

$20-$23 per hour